Mail System

1. Introduction

The Mail System in Stackposts allows administrators to send custom emails, manage automated email templates, and apply branded email themes for consistent communication.

With this system, you can:

• Send custom emails to selected users

• Manage system notification templates (e.g., welcome, payment success, password reset)

• Apply professional email themes for a consistent look and feel

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2. Mail Sender

Navigate to Mail System → Mail Sender.
This feature lets you send emails manually to specific users.

Fields:

• Recipient(s) – Select one or multiple users

• Subject – Email subject line

• Message – Email content (rich text editor supported)

• Available Variables – Use dynamic placeholders such as:

  • [username] → User’s username

  • [fullname] → Full name

  • [email] → Email address

  • [plan_name] → Subscription plan name

  • [expiration_date] → Plan expiration date

👉 Example:
“Hello [fullname], your plan [plan_name] will expire on [expiration_date].”

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3. Mail Templates

Navigate to Mail System → Mail Templates.
These templates are used for system notifications sent automatically.

Default Templates include:

• Team Invitation – When a user is invited to a team

• Forgot Password – Password reset instructions

• Password Changed – Confirmation after password update

• Welcome Email – Sent when a new account is created

• Account Activation – Sent to verify and activate accounts

• Payment Success – Confirmation of successful payment

• Payment Failed – Notification of failed payment attempt

👉 You can edit each template’s subject and body. Use Available Variables to personalize messages automatically.

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4. Mail Themes

Navigate to Mail System → Mail Themes.
Themes define the visual style of all outgoing emails.

Example Themes:

• Minimal Elegant – Clean and modern layout

• Modern Pro – Professional and responsive design

Actions:

• Use Theme – Apply a theme to all system emails

• Active Theme – The theme currently applied to outgoing emails

👉 Choose a theme that best matches your brand identity.

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5. Best Practices

• Always use Available Variables to personalize user emails

• Customize Mail Templates to reflect your brand voice

• Select a Mail Theme that provides readability and professionalism

• Test emails by sending them to your admin account before rolling out to users

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✅ With the Mail System, admins can automate notifications, maintain consistent branding, and communicate directly with users effectively.